How to Organize Paperwork in Storage Units in North York
By John Doe
Published on
Are business files taking over your North York office? Are the tax-related documents you said you would file almost 5 years ago still sitting on the corner of your desk? Do you have to dig through last year's accounting invoices to get to this week's payroll forms? Have you lost important documents only to find them two weeks later buried under more paperwork?
No matter what business you're in, paperwork is always going to be a necessary evil. And while it can be a struggle to figure out what to do with all these documents, it doesn't have to take over your life – or your office space!
If you're looking for a way to keep your workspace organized and under control, consider storing your excess paperwork in one of Bluebird's self storage units in North York. They offer the wide range of storage solutions ideal for your business storage needs.
Why Rent Storage Units for Your Paperwork?
Choosing a storage facility for your business or personal paperwork is an important decision. While we now live in the digital age where cloud storage and e-filing are commonplace, there are still some documents that you may need to hold onto in their physical form for legal reasons.
The same goes for many companies who are required to keep hard copies of their records. Expense reports, employee files, or sensitive market research are just a few examples of the type of paperwork that needs to be stored in a safe and secure location.
The challenge is that, in time, these papers will pile up if they haven't already. Even the most spacious home and corporate offices can quickly become cluttered with storage boxes full of old paperwork.
When this happens, it can be difficult to find the documents you need whenever you need them. This is where storage units in North York come in handy, as they provide an off-site location to keep your files organized and easily accessible.
If you own a business, Bluebird Self Storage's North York facilities are the perfect storage solution that will keep your important documents safe and organized. Our wide range of storage units can help declutter your office space and give you the peace of mind that comes with knowing your documents are safely stored away.
How to Organize Your Paperwork in North York Self Storage Facilities
Before you place your documents inside a secure storage facility in North York, you need to prepare them, so they stay organized, neat, and easy to find. You wouldn't want your copy of the deed of your home mixed into your children's school work or drawings.
Here are some tips on how you can prepare your documents for easy self storage.
Create a Filing System
The first step is to create a system for storing and organizing your documents. Gather all of your loose papers and sort them into categories, grouping similar items together. Place each category into its own storage box and label it properly.
Choose the Right Container
When storing personal or office-related paperwork in North York storage units, you can choose metal, plastic, or cardboard containers, and each has its own pros and cons.
Metal filing cabinets are a great option since they are meant for document and business storage. Most will come with a lock and also protect from fire and water damage though they might be heavier and more expensive than other options.
Another alternative is plastic storage boxes, especially if you choose one that is watertight. They are affordable and light and come in many sizes to fit your needs. Finally, cardboard boxes can do in a pinch as well, you'll be able to pack your papers in bulk, per supplier or per customer for example. It's also perfect for keeping paperwork that you still need to sort through at a later time.
Label Your Containers Properly
Label each box or storage container with the contents and the date you stored them. This will help you keep track of what documents and files are inside and ensure that nothing gets lost in the shuffle. A helpful tip would be to create a container master list that can help you keep track of what you placed inside each container plus where you place it inside your unit. Color coding boxes work too, you can assign green for banking documents, blue for insurance, red for suppliers, and so on.
Protect Your Document Containers From Moisture
Keep your paperwork safe from the damp and prevent their exposure to moisture. You might have to wrap your storage boxes in plastic or find watertight boxes. Remember not to overfill each container though to avoid damaging or deforming your documents by mistake.
A climate-controlled self storage unit is also ideal for business storage needs for added protection.
At Bluebird's North York storage facility on Ingram Drive, our climate-controlled storage units use cutting-edge technology to safeguard your stuff from extreme temperatures year-round. These units have heating and air conditioning so your business documents stay in top condition.
Choose the Right Storage Facility
When entrusting your important documents to a storage facility, you need to make sure that the storage units are well-maintained and in a secure place.
At Bluebird Self Storage's North York self storage facility on Ingram Drive, we can help you find the optimum storage solution for your document storage needs. We offer a wide range of storage unit sizes that are clean, safe, and well-lit, and also have packing supplies on hand in case you need them.
We also have a ready-to-use boardroom you can use for holding meetings or reviewing old files if you're in between office spaces. Our boardroom space makes it convenient for you to focus on work essentials in one centralized place.
Our team will also provide full details of each storage unit. They'll ask you what you're storing and other size-relevant questions as well as take the time to explain the different unit sizes and storage unit features so you can make an informed decision.
Choosing a North York Self Storage Unit for Your Paperwork
When it comes to the storage units North York entrepreneurs should consider for their business storage needs, here are a few things you should keep in mind.
Choose the Right Storage Unit Size
The storage unit you ultimately choose to keep your paperwork should be large enough to fit all your files and boxes.
At Bluebird Self Storage North York, there are various unit sizes to choose from that can comfortably keep your documents safe. You can start with small units that can fit one standard filing cabinet and a few boxes of personal documents or large units that are big enough to fit not only your business paperwork but your entire office if needed. Our exceptional customer service team will help you determine which size is best for your needs.
Get Easy Access to Your Documents
You should also be able to easily access your documents when you need them. That’s why it’s important to choose a storage facility that has convenient business hours and is located close to where you live or work.
At Bluebird Self Storage, our North York location on Ingram Drive offers daily access even beyond office hours, so you can get to your documents anytime you need them.
Choose Climate Controlled Self Storage Units
Paper is extremely fragile, susceptible to heat and water damage, and also a favorite food and nesting ground of a variety of pests. To protect your paperwork from heat, moisture, and pests, it’s best to choose a storage unit that is climate controlled.
At Bluebird, we believe protecting your belongings starts with our climate-controlled storage units that use cutting-edge technology to safeguard your stuff from extreme temperatures all year round. These units have heating and air conditioning so personal and business documents stay in pristine condition until you need them once more.
Look For Additional Features and Amenities
When it comes to the storage of important documents, you can never be too safe. That’s why all Bluebird storage units come with state-of-the-art security 24/7 video monitoring to ensure that your belongings are well protected at all times.
We also have on-site storage experts who perform regular security checks and maintenance tasks to further increase the safety of our facility.
As an added bonus at our North York location on Ingram Drive, if you’re a business owner in need of meeting space, Bluebird has you covered! Our facility has a ready-to-use boardroom that can be reserved for free by tenants! You'll have the flexibility to visit your unit and still conduct business as usual.
Why Choose Bluebird Storage Units in North York?
Bluebird believes in going the extra mile when it comes to finding the right storage unit for your belongings.
Sleek and Modern Storage Facilities
Our state-of-the-art and bright storage facilities make storing your paperwork easy. You only have to worry about labeling them properly, so you don't get confused when you need to retrieve a specific document.
Secure Storage Solutions
High security is also a priority for Bluebird, so you have the peace of mind that your tax files, property and rental deeds, research notes, and even sentimental kindergarten artwork by your kids are kept safe and sound. We will constantly monitor your unit and ensure that it can only be opened by you and those to whom you’ve given the access codes.
Extra Protection Through Insurance
It never hurts to be extra careful, especially when it comes to valuable paperwork. Bluebird Storage North York offers a variety of protection plans on all units, starting from $5,000 up to $20,000, so you can pick the policy that best suits your needs. You also have the option to get your own insurance when you move in!
Storage Rental Prices Are Locked In for One Year
We know that storage rental prices can go up without warning, but you won't experience bill shock at Bluebird Storage North York. We are committed to consistent and transparent pricing, which is why your rental rates are guaranteed to stay the same for 365 days from your move-in date.
Store Your Paperwork in a Bluebird North York Self Storage Unit!
When it comes to paperwork storage, there’s no one-size-fits-all solution. The best way to figure out which storage unit is right for you is to give us a call or stop by our facility on Ingram Drive so one of our storage experts can help you find the perfect solution for your needs.
Finding the right storage unit depends on the number of possessions you plan on storing at our facility. The more items you have, the more space you’ll need. At every Bluebird facility, we offer units ranging from below 5’ x 5’ to 10’ x 30’ or even larger, so you can find the right amount of storage space. To find the right unit size, explore our Storage Unit Size Guide or read this resource to see which unit fits your needs best.
Can I buy boxes and packing supplies at Bluebird?
Yes! If you’re about to move into a storage unit, our facility offers moving and storage supplies that help protect your belongings. Our supplies range from boxes, packing tape, mattress and furniture covers, and so much more!
How long can I rent a unit?
We don’t have any long-term agreements at Bluebird, so you can rent your unit for as little as a month or two or upwards of a year if you’d like! If circumstances change, we can always extend or shorten your storage stay with us.
How do I access my storage unit?
You, selected family, and any business associates can access your local facility by using our secure keypad entry using a personal security code. Individual units are protected by a lock that is only accessible by the customer. Only contacts you authorize will be able to access your unit.
Typical daily access hours are from 6AM - 11PM, so you can always access your stuff when you need it. Check with the location nearest you for more information about access hours.
